Grant routing...
What does CALS Admin Services
look at? Revised: 11/07/06
Proposal Routing Sheet
- Current version of form from Sponsored Projects
Web site.
- Names - Last name first
- Dept #s - Appropriate depts for the PI, award,
credit, IDC distribution, and project type.
(Research,
Instruction, Public Service, etc.)
- All fields are filled in or checked as
appropriate.
- IDC Rate - Correct rate used. If not full rate
make sure there is a stipulation or request for the lower rate, or that
the sponsor is listed on Sponsored Project's approved waiver list.
- % of effort - Is it reasonable?
- All required signatures are there.
- Check IDC distribution % - Is college getting
its fair share? If not, why not?
- There are no white-outs or changes made to
"Distribution of Credit" or "Distribution of F & A
Revenue" columns.
Abstract/Budget/Budget
Narrative
- Budget and Budget Narrative should agree
- Are salaries appropriate and adequate for
person/title, time frame, fte., etc.?
- Are correct ERE rates used? Are they calculated
correctly? Are rates split as necessary? Are calculations shown as to how
splits are calculated?
- Is cost sharing indicated? Does budget or budget
narrative, or current & pending support form show a % of effort with
no salary on the budget? If yes, is signed cost sharing worksheet
provided?
- Are raises included? 3-5% recommended. Salaries
on proposal budgets are for budgeting purposes only, and are subject to
all College and Human Resources approvals.
- Are there any known spousal hires? If so, a memo
is required to indicate who will be doing direct supervision and
performance evaluations for employee in question.
- Are administrative/clerical salaries being
charged to a federal grant? Needs job description for "Major
Project" designation. See policy on direct and indirect cost at: http://www.sps.arizona.edu/cas/direct_indirect_policy.html
- Are there outgoing subcontracts? If yes, budgets
are needed for all subcontracts.
- Check calculations on all budgets. Is IDC
calculated correctly? Are rates split as necessary? Are calculations shown
as to how splits are calculated? Is tuition remission removed from IDC
calculation on proposals with full IDC rate? Is tuition remission removed
from proposals that do not allow it (Certain Federal Sponsors)? Is an
alternative account provided for tuition remission?
General Guidelines -If in doubt, contact CALS Admin Services
-Realize that special circumstances can change the
above lists
-Realize these lists are works-in-progress