Grant routing...

What does CALS Admin Services look at? Revised: 11/07/06

Proposal Routing Sheet

• Current version of form from Sponsored Projects Web site.
• Names - Last name first
• Dept #s - Appropriate depts for the PI, award, credit, IDC distribution, and project type.

(Research, Instruction, Public Service, etc.)

• All fields are filled in or checked as appropriate.
• IDC Rate - Correct rate used. If not full rate make sure there is a stipulation or request for the lower rate, or that the sponsor is listed on Sponsored Project's approved waiver list.
• % of effort - Is it reasonable?
• All required signatures are there.
• Check IDC distribution % - Is college getting its fair share? If not, why not?
• There are no white-outs or changes made to "Distribution of Credit" or "Distribution of F & A Revenue" columns.

Abstract/Budget/Budget Narrative

• Budget and Budget Narrative should agree
• Are salaries appropriate and adequate for person/title, time frame, fte., etc.?
• Are correct ERE rates used? Are they calculated correctly? Are rates split as necessary? Are calculations shown as to how splits are calculated?
• Is cost sharing indicated? Does budget or budget narrative, or current & pending support form show a % of effort with no salary on the budget? If yes, is signed cost sharing worksheet provided?
• Are raises included? 3-5% recommended. Salaries on proposal budgets are for budgeting purposes only, and are subject to all College and Human Resources approvals.
• Are there any known spousal hires? If so, a memo is required to indicate who will be doing direct supervision and performance evaluations for employee in question.
• Are administrative/clerical salaries being charged to a federal grant? Needs job description for "Major Project" designation. See policy on direct and indirect cost at: http://www.sps.arizona.edu/cas/direct_indirect_policy.html
• Are there outgoing subcontracts? If yes, budgets are needed for all subcontracts.
• Check calculations on all budgets. Is IDC calculated correctly? Are rates split as necessary? Are calculations shown as to how splits are calculated? Is tuition remission removed from IDC calculation on proposals with full IDC rate? Is tuition remission removed from proposals that do not allow it (Certain Federal Sponsors)? Is an alternative account provided for tuition remission?

General Guidelines -If in doubt, contact CALS Admin Services

-Realize that special circumstances can change the above lists

-Realize these lists are works-in-progress