RESPONSIBILITIES OF THE ADVISOR FOR CONTESTS & AWARDS
I. Inform students of opportunities and requirements in contest and awards.
- Display awards in meeting rooms and on special occasions.
- Post announcements and contest forms on organization bulletin board.
- Include a teaching unit on contests and awards.
- Have former contest members tell of their experiences.
- Use organization committees.
- Use appropriate related materials from state and national offices.
II. Guide the organization in determining contests and awards in which to participate.
- Survey students to learn their interests in specific contests and/or awards.
- Have contest committee and/or chapter help decide in which contests and awards programs
to participate.
- Counsel with students and parents.
- Correlate contests and awards with instruction.
- Use the following criteria in selecting contests/awards in which to participate
- Is it sound in terms of objectives?
- Are outcomes in line with advisor and member time requirements?
- Is there a better way to attain these objectives?
- Do they provide opportunity for broad participation?
- Are students interested and challenged?
- Will they be supported by the school and community.
III. Designate responsibility for help in planning the contest/awards program.
- Use standing and special committees.
- Use former participants.
- Use resource people, i.e. Alumni, Patrons, Parents, etc.
- Have officers make constant check on progress of activities.
- Divide responsibility in multi-advisor organizations.
IV. Get schedule on calendar (a factor of Topic II.)
- Advisor see that activity is on the school and/or community calendar.
- Maintain a 12 month organization calendar.
- Have a deadline committee to check on progress.
- Include a program of activities.
V. Train and prepare for participation.
- Continue to stimulate, develop interest, supply information and develop ability during
regular classes and meetings.
- Use resource people in community.
- Have participants make reports of their progress to organization.
- Give some individual assistance to teams during final states of preparation.
- Teams should be an outgrowth of instruction.
VI. Evaluate participants on a local level.
- Conduct local contest.
- Use resource people to help conduct contest.
- Maintain standards and use accepted score cards.
- Develop a simple form to use in deterring winners and participants.
VII. Assist in completing forms, conforming to deadlines and other requirements.
- Have members develop initial information required in forms by giving copies of
previously filled out forms to be used as guides.
- Give members form outlines to follow, helping and explaining where necessary.
- Review with member each item developed in No. l above.
- Have the information typed and presented neatly and accurately.
VIII. Provide transportation, housing, finance, clearance and supervision.
- Arrange in advance for:
- School clearance and notice to other teachers.
- Housing
- Transportation
- Supervision
- Budget carefully for participation.
- Provide appropriate types and numbers of chaperones.
IX. Provide suitable recognition.
- See that members as well as the winners receive recognition for their participation and
accomplishments in all sources of publicity.
- Work closely with public relations people.
- Have students appear before school and/or community groups relating what they had to do
for their accomplishments. (Guard against over-emphasis on winning.)
X. Evaluate individual and group results.
- Satisfactions and benefits derived from participation.
- Sample member opinion.
- Opinions of parents.
- Improve the mechanics of participation.
- Get suggestions for improvements for next time from members
- Ideas from other persons involved in planning, conducting, and preparing
contests/awards.
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