Administrative Calendar 2012-2013


Prepared by the Office of the Dean, College of Agriculture and Life Sciences. Individual dates may vary from year to year. UA deadlines are estimated from past experience. Staff performance appraisals should be completed annually on employee's UA anniversary date. Unit heads are defined as heads of all major administrative units within the college and include departments, schools, extension program areas, county extension offices, agricultural centers, and other units. In some cases, the calendar may not apply to all unit heads because of the type of unit activities. A blank space for date indicates no specific date is currently available; date varies year-to-year, but is shown in the month in which it normally occurs.

Forward any suggestions for additional items or corrections of errors to Bethany Rutledge at rutledge@cals.arizona.edu.

   July 2012
14
Alumni Council Retreat Development/Alumni Affairs
15
Call for Outstanding Instructional Staff and Faculty Nominations Assoc. Dean, Career and Academic Services
   August 2012
   September 2012
12
Outstanding Instructional Staff and Faculty Nominations Due Assoc. Dean, Career and Academic Services
24
Alumni Council Board of Directors Meeting, Tucson Development/Alumni Affairs
30
CALS Outstanding Staff Award Nominations Due CALS Staff Council
30
End of Federal Fiscal Year Spending, Deadlines/Termination of Projects CALS Admin. Services
   October 2012
3
Research and Team Award Nominations Due Director, Ag. Experiment Station
5
Ag 100 Meeting, Phoenix Development/Alumni Affairs
7
Outstanding Senior Nominations Due for Winter Commencement Assoc. Dean, Career and Academic Services
19
Honors Convocation Assoc. Dean, Career and Academic Services
19-21
Family Weekend Assoc. Dean, Career and Academic Services
   November 2012
1
New Course Proposals for Spring 2012 due to CAS Assoc. Dean, Career and Academic Servics
1
Faculty Consulting Report Due Director, Ag. Experiment Station
1
Faculty P&T/P&C Dossiers Due to Dean's Office (Unit Head's Notification to Candidates) Unit Head
1
Three-year Review Dossiers (Non-retention Only) Due to Dean's Office Unit Head
9
Homecoming/Collegiate Showcase and Alumni Council Meeting Development/Alumni Affairs
10
Homecoming/Burrito Breakfast Development/Alumni Affairs
6
Fall Faculty/Staff Meeting Dean
15
Requests for New/Revised AES Research Projects Sent to Departments Director, Ag. Experiment Station
15
Sabbatical Requests Due to the Assoc. Dean, Career and Academic Services Unit Head/Faculty
   December 2012
1
Sabbatical Reports Due to the Assoc. Dean, Career and Academic Services (by end of second semester following return) Unit Head
1
Three-year Reviews Completed/Full Dossiers to Dean Unit Head
6
Outstanding Senior Luncheon Assoc. Dean, Career and Academic Services
15
Commencement Assoc. Dean, Career and Academic Services
15
CALS Reception for Graduates (Fall Commencement) Assoc. Dean, Career and Academic Services
31
CALS Outstanding Staff Award Nominations Due CALS Staff Council
   January 2013
12-13
New Student Orientation (Spring Semester) Assoc. Dean, Career and Academic Services
15
P&T/P&C Recommendations Due to Provost (Dean's Notification to Candidates) Dean
20
Annual Performance Reports (APROL) Due to Unit Head Faculty
25
Ag 100 Meeting, Yuma Development/Alumni Affairs
Jan
Post Tenure Review Committee Elections Dean
Jan-Mar
Scholarship Applications Available Assoc. Dean, Career and Academic Services
   February 2013
1
New/Revised Research Projects Due: New Proposals and Renewals Director, Ag. Experiment Station
15
Departmental Reviews Due to Dean's Office Dean
15
Nominations due for Research Career Development Award Director, Ag. Experiment Station
15
Nominations due for Extension Faculty of the Year, Extensionist of the Year and Outstanding Staff in Cooperative Extension Awards Assoc. Dean, Extension
22
Nominations Due for Year-to-Year Appointed Professional Award for Excellence Assoc. Dean, Admin. Services
Feb-Apr
Annual Departmental Review Sessions Executive Council
Feb-Apr
Annual Review of Administrative Unit Heads Dean
   March 2013
1
Research Progress Reports (CSREES form AD-421) Director, Ag. Experiment Station
2
Alumni Council Spring Meeting - Phoenix Area Development/Alumni Affairs
9
Outstanding Senior Nominations Due for Spring Commencement Assoc. Dean, Career and Academic Services
9
Outstanding Graduate Teaching Assistant Nominations Due Assoc. Dean, Career and Academic Services
15
New Course Proposals Due to CAS for Fall 2012 Assoc. Dean, Career and Academic Services
22
Spring Faculty/Staff Meeting Dean
31
CALS Outstanding Staff Award Nominations Due Assoc. Dean, Career and Academic Services
   April 2013
1
AES and ACE Plan of Work and Annual Report to CSREES Assoc. Dean, Extension/Director, Ag. Experiment Station
1
Scholarship Applications Deadline Assoc. Dean, Career and Academic Services
5
Ag 100 Meeting, Tucson Development/Alumni Affairs
18
Alumni Council Spring Event for Seniors and Juniors Development/Alumni Affairs
Apr
Personal Services Budget ProcessĀ AES Project Budgets for Next FY CALS Admin. Services
Apr
Decision Letters from Provost to Candidates for Promotion/Tenure and Promotion/Continuing Status Provost
   May 2013
1
Post-tenure Review of Faculty Completed Unit Head
1
Evaluation of Faculty and Appointed Personnel Completed/Shared with Employees Unit Head
1
Revised Faculty Position Descriptions to Dean for Signature Unit Head
1
Annual Review Component for Probationary Faculty Completed (Memo to Dean) Unit Head
2
Outstanding Seniors and GTAs Luncheon Assoc. Dean, Career and Academic Services
3
Annual Spring Awards Banquet Development/Alumni Affairs
11
University Commencement - Graduate Students Assoc. Dean, Career and Academic Services
11
CALS Reception for Graduates (Spring Commencement) Assoc. Dean, Career and Academic Services
15
Post-tenure Review Packets for Audit Due to Dean Unit Head
May
Notification of Personnel Requiring Three-year Reviews, Six-year Reviews, and Promotion Review Reminders during Next Fiscal Year Unit Head
   June 2013
30
Committee Assignments in College for Next Fiscal Year Executive Council
30
CALS Outstanding Staff Award Nominations Due CALS Staff Council
30
End of State Fiscal Year Spending CALS Admin. Services